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Do You Still Need a Fax Machine?

Do You Still Need a Fax Machine?

Fax machines have been around for a century. Back in the day, they were the main ways businesses send messages to each other. However, in this paperless offices and digital era, it may seem like fax machines have been outdated. But in reality, faxing is still a part of many business organizations, such as the legal, industrial, government, and health sectors.

The amount of functionality fax machines offers businesses is unmatched and brings about a lot of benefit for the organization. However, despite all the benefits of having a fax machine in your organization, it is time to opt for an innovative way of faxing. That is to use web faxing services. This faxing method can boost productivity and cut costs for your company, among other benefits.

Even without using fax machines, sending and receiving faxes can be done online. This is one method of digitizing your company. With web faxing capabilities, you can improve and increase the effectiveness of your business operations. They can also give an edge over competitors.

Research predicts that from 2020 to 2027, the global online fax market will expand at a CAGR of 11.03%.

Are Fax Machines Still Relevant

Due to their beliefs, many businesses use fax machines to lower their cyber risk because cyber security is becoming more complicated, and cyberattacks are becoming more rampant. According to sources, faxing makes it hard to intercept and manipulate data. 

However, it’s important to note that fax machines are not infallible technology or bulletproof systems. One simple human error, such as dialing the incorrect number, is all it takes to send sensitive information to the incorrect receiver.

According to research, 88% of data breaches are caused by human error, which is alarming for businesses that use old-fashioned legacy fax machines. 

Fax machines lack the tools to update their security certificates, making it challenging to keep up with the quickly evolving state of cyber security.

As a result, fax machines are less relevant in 2022 than they were in the 1980s and 1990s. However, this doesn’t mean that faxing is dead. On the contrary, faxing is still alive and has a promising future.

Thanks to advanced technology, faxing is possible even without fax machines. A fax machine is not required in either your home or place of business. All you need is a gadget that can connect to the internet and a steady internet connection.  

Faxing has become even more practical because of web faxing features. You can send confidential documents easily from the convenience of your home or workplace rather than looking for nearby fax services.

Adopting this IT service is an efficient way to stay up-to-date with technology.

The Supremacy of Web Faxing

Web/online fax services have taken the place of fax machines. Now, faxes can be sent whenever you want. There is no longer a need for a fax machine. You have the benefit of using your computer, laptop, or mobile device with a web fax service.

Because there are no expensive machine settings, sending faxes online is easier than sending conventional facsimiles. You will also be able to decide how you want to fax. To top this, it’s not costly, has simple processes, and it’s easy to use. Its ease of use is why it’s still a thing over the years.

Any smartphone or PC can be converted into a portable fax machine using fax software, making faxing more convenient.

Why Web Faxing Is Right For Your Business

For startups, small or large businesses, it’s recommended to consider digital storage and transmission using online fax services if you are looking for a more secure way to transfer and keep sensitive and important documents online.

Here are reasons why web faxing is right for your business

  • To Transmit Important Documents

Since faxes include documentation, learning the specifics of the document transmission is remarkably simple. One good thing about faxes is that they come with a confirmation slip. This slip allows the sender to see when the document was received. Additionally, it can confirm whether the intended recipient received it.

  • Improves Transmission Tracking

Customers who use cloud-based faxing can store digital copies of their faxes in their online storage accounts. You can follow each fax using the transmission delivery receipts they provide. Businesses of all sizes can streamline the process by using web faxing instead of manually tracking each transaction, from incoming to outgoing faxes.

  • It’s easier to create a paper trail

As previously indicated, faxes include confirmation slips containing information about the document’s transmission. This makes it easy to trail the documents sent or received. Additionally, the cloud storage option included with web faxing has simplified the process of managing and storing documents. These two features have made it considerably simpler for businesses to trace their transactions and correspondence.

  • Recordkeeping made easy

Web faxing makes record keeping easy. Just as you can sort and store documents on your email, you can store faxes with web faxing. You will also be able to view the list of incoming and outgoing calls on your fax portal. No more maintaining large physical files or having to scan a physical file for electronic storage.

Using VoIP and Web Faxing

Voice Over IP (VoIP) is becoming increasingly popular with Huntington County, IN businesses. Businesses love VoIP for its incredibly clear HD audio and ability to send data over the web rather than traditional phone lines. Therefore, business users can access the call management system from any location. 

Using VoIP service and web faxing is possible. Skyline IT Management VoIP services include free web faxing. You will be able to fax and also use extra controls like fax history, monthly fax quotas or filters, etc. The company’s fax solutions are proficient, fast, and easy to use – exactly the qualities needed in an online fax provider.

Make the Switch to Web Faxing

It is not unexpected that many firms in Miami County, IN, or the city of Marion, IN, have adopted fax solutions due to the improved document security, decreased human error, significantly reduced expenses, and higher workplace productivity. Given that fax appears to be a necessary form of communication for the foreseeable future, it is expected that more companies will begin updating their fax machines to use web faxing services.

Skyline IT Management can help your Indiana business migrate to web faxing services to help you make faster, smarter, and more data-driven decisions.

Contact us today to schedule a consultation. Call or reach us online.